Examinations Officer

About this Role

To organise and run vocational examinations (BTEC, Functional Skills, Cambridge Nationals/Technicals, ASDAN, Skills & Education Languages) under the direction of the Examinations Manager

 Register students on all vocational courses at the beginning of the academic year

• Make amendments to courses throughout the year, as required
• Registration of new courses and completion of appropriate paperwork
• Organising examinations for vocational courses:

–       – Make entries

–       – Download base data from examination boards for entries and results

–      – Set up examinations in SIMS and organise seating and student timetables

–      – Book rooms and organise invigilation

• Monitoring and recording the receipt of examination papers and associated paperwork
• Daily preparation for examinations e.g. exam papers, equipment, preparation of rooms (including computer rooms), in accordance with Joint Council Regulations, displaying Warning and Regulation Notices
• Collect in scripts after examinations, check same, complete paperwork and despatch/upload of work using Examination Board online systems
• Circulate information from Examinations Boards to Faculties
• Ensure external verification of internal coursework is completed and make all claims according to deadlines

Act as the link between Examinations and Learning Support to ensure students are fully supported in the implementation of their access arrangements for examinations

Liaise with the Learning Support Department regarding students entitled to access arrangements, clarifying requirements and making appropriate examination preparations

• Communicate examination deadlines to the Learning Support Department to ensure access arrangement assessments are conducted and implemented in line with key deadlines
• Update SIMS examination system with access arrangements and monitor throughout the year, making amendments as required
• Work with the Learning Support Department in the monitoring of arrangements in line with JCQ requirements
• Make recommendations regarding student arrangements during examinations, utilising best use of available resources
• Organise training for students using access arrangements
• Training for invigilators on the implementation of access arrangements in examinations

Support the Examinations Manager during key exam times in the set up and running of general qualifications:

Assist with all aspects of examinations as required.